| Mt. Pleasant USBC Association Operations Manual
I. Section I – Job Description: In addition to the duties listed in the Association By-Laws, the following duties shall be performed by the:
A. Association Manager / Staff
1. Financial Policies
a) Bank Accounts
i. His/her name to be included on the general bank account.
ii. General Account: Monitors all reserves and makes recommendations to the board.
b) Deposits
i. He/she or the designate is responsible for depositing all funds per bonding requirements.
ii. He/she or the designee is the only one who may deposit cash to the general account.
iii. He/she provides a detailed accounting of each deposit to the president.
c) Disbursements
i. He/she is authorized to pay all debts per the approved budget in a timely manner.
ii. All disbursements must have dual signatures or if not, must be ratified through the budget as an authorized payment.
iii. A detailed listing of all disbursements to be forwarded to the president.
iv. Receives all expense forms and issues reimbursements/payments in a month (30 days).
v. Issue warrants for current bills when necessary and forward to president. Processes warrants the president has signed.
d) Audit
i. For the Audit committee: provides any and all records and information as needed.
ii. Copies of the audit are to be distributed to the board members in a timely manner.
iii. Once approved by the board, prepares the report for the annual report book/annual meeting.
e) Taxes
i. Prepares all needed forms as required by the federal and state governments.
ii. Responsible for submitting all forms within the required time frame.
iii. Issues payment as required.
iv. Prepare forms as required by the state for Gambling License including sales tax.
f) Prepares interim reports for each scheduled board meeting.
2. Meeting Policies
a) Sends notification to the appropriate people of all board and annual meetings at least 15 days prior to the meeting date. This can be done in the form of an e-mail.
b) Prepares a written report for the annual meeting and for the board meetings as needed.
c) Prepares the “Acts of the Board” for the annual meeting report book & Website.
d) Prepares the minutes of board meetings and the annual meeting.
e) Communicate with the president in preparation of agendas.
3. Workshop Policies
a) League Officer Education. Held first or second week in August
i. Distribute supplies
ii. All known activity dates announced (Activity Calendar)
4. General Policies
a) Processing membership applications and USBC awards.
b) All day –to-day operations.
c) Acts as secretary and treasurer.
d) Yearbook
i. Contains the names of all members with 21 game averages and number of games bowled.
ii. Shall contain a list of Association Board Members and League Officers.
iii. Distribution of the Average Book shall be as follows: Two (2) to the Proprietor, one (1) to each Mt. Pleasant USBC Tournament Manager, one (1) to Junior Bowler Secretary, one (1) to the IS BA and IS WBA.
e) Maintains the Association Scrapbook
i. Include all printed articles
ii. Take pictures of Tournament Winners & news worthy functions.
iii. Obtain any historical items.
f) Certification
g) Receive Committee Reports
h) Complies with the bylaws, performance standards, and policies of the Mt. Pleasant USBC and the USBC.
i) The association manager shall receive Mt. Pleasant USBC board approved salary/year (Aug 1 through July 31) in two payments. All withholding taxes to be paid by the Mt. Pleasant USBC.
j) If the association manager resigns or is replaced during the year, the salary shall be prorated.
k) All Records & Inventory shall be turned over to the president when resignation or replacement occurs.
B. President
1. General Policies
a) Has a working knowledge of Robert’s Rules of Order, the Mt. Pleasant USBC Bylaws and the Policies and Procedures of the association.
b) Appoints with board approval per the bylaws committee members and any Ad hoc committee, as needed.
i. Audit/Finance – 3 Members
ii. Ways & Means – 3-5 Members
iii. Legislative and Legal – 3 Members
iv. Nominating – 3 Members
v. Operations Manual (Policies and Procedures) – 3 Members
vi. Tournament – 4 Members for each Tournament
vii. Lane Certification/Lane Inspections – 3 Members
viii. Evaluation (Assessment) – 3-5 Members
ix. Gambling – 3 Members Banquet – 3-5 Individuals
x. Banquet – 3-5 Members
xi. AM Review – 5 Members
c) Is made aware, in a timely manner, of any and all situations that could cause problems for the Mt. Pleasant USBC.
2. Financial Policies
a) Verifies dual signatures on all association checks and indicates so on statement.
b) Provides copies of statements:
i. General Account: Association Manager
3. Communications Policies
a) Writes letters of appreciation to retiring board members.
b) Notifies the Association Manager to send a card of condolence in the event of the death of a state board, national board, and bowling dignitaries as necessary. Note: see memorials policy.
4. Board Meeting Policies
a) Communicate with the association manager in preparation of the agenda.
b) Prepares a report for the board.
5. Annual Meeting Policies
a) Have the previous season’s annual meeting minutes approved at the board meeting.
b) Communicate with the association manager in preparation of the agenda for the annual meeting.
C. I Vice President
1. Will be familiar with the duties of the president.
2. Present Spring Annual Meeting Awards
D. II Vice President
1. Familiarize self with duties of the sergeant-at-arms and the association manager.
2. Officiate Memorial Ceremony
3. Present Spring Annual Meeting Awards
E. Sergeant-at-Arms
1. Duties – Annual Meeting
a) Prepares (set-up) annual meeting room and supplies details
b) Voting procedure
i. Appoints assistant tellers as needed
ii. Responsible for preparation and distribution of ballots
iii. Responsible for preparation and use of tally form
iv. Serve on committees as appointed
c) Duties – Board Meetings
i. Prepares meeting room for board meetings
F. Board of Directors: In addition to the duties listed in the Association Bylaws, the directors shall perform the following.
1. Attends meetings and actively participates in the association affairs.
2. Free to submit ideas, suggestions, etc. to the appropriate person.
3. Works with the board for the progress and success of the Association.
4. Respects the confidentiality of the board.
a) Will sign a confidentiality statement
b) Will sign a conflict of interest statement
5. Gives assistance as requested.
6. Serves on committees as appointed.
7. Should not speak against the recommendation of the board on any proposed Amendment. They may vote their conscience.
8. When turning records over for your successor, give them to the President or Association Manager. Mt. Pleasant USBC
9. Notification should be given to the president of association manager in the event of a death of an immediate family member (husband, children, and parents).
10. May submit expense form for reimbursement of expenses and mileage. Note: see Section VI, Reimbursement and Mileage Policies.
11. Set Strategic Planning: to create the short and long term action plan that enables the association to achieve its Vision & Mission Statement.
12. Approve the Budget.
II. Section 2 – General Policies
A. Meeting Policies
1. Mt. Pleasant USBC Annual Meetings
a) Will be free of smoking and alcoholic drinks.
b) Inspirational Memorial Service to be a part of the Annual Spring Meeting.
c) Recognition
i. Honor Scores
ii. Tournament Champions
d) Spring Meeting shall be held within the first three weeks in May.
e) Fall meeting will be held the third Tuesday in August.
f) Minutes must either be provided in writing and/or read.
2. Board of Directors Meetings
a) Board meetings will be held in the bowling establishment.
b) Meetings will be free of smoking and alcoholic drinks.
B. Association Record Retention Policy
1. Permanent Retention
a) Membership lists
b) Articles of Incorporation
c) IRS tax exemption determination letter
d) Minutes of Board and Annual meetings
e) High team and individual series and game, and high individual average
f) Tournament winners and scores
g) Employee employment records as specified by the Fair Labor Standard Act.
h) Annual Report Book
2. Seven Years
a) All canceled checks and supporting documentation for income and expenses.
b) Complete financial records.
c) Bank statements
d) Annual financial reports
e) All IRS equivalent tax reports
3. Four Years
a) Records concerning employees
b) Wages and taxes withheld from wages
c) Unemployment tax records, if state required collection
d) Records or Social Security taxes from either due date of tax or date of payment.
4. Three Years
a) Association contracts
b) Insurance policies
c) Association general correspondence
5. Two Years
a) Committee and tournament reports
6. One Year
a) Membership card applications
b) Certified application forms
7. Current Copy on File
a) Bylaws
b) Policy and Procedure manual – Operational manual
c) Strategic Plan
d) Budget
C. Memorials
1. The Association manager or president is to be notified of deaths and hospitalizations of MT. P USBC board members and spouses. The board is to be notified.
2. Condolence will be sent for past or present board members of the Mt. Pleasant USBC, the Iowa State USBC Bowling Association, and the Iowa State USBC WBA Association.
3. Deaths of national, state, and local members to be handled on a case by case basis.
4. Card/Flowers may be sent to members for a hospital stay or death, handled on a case by case basis.
III. Section 3 – General Procedures
A. Board Procedure Incident Report
1. Purpose is to document any incident of injury that occurs during an event held by the Mt. Pleasant USBC. This includes, but is not limited to, tournaments, annual meetings, workshops, board meetings, and committee meetings. An incident report provides to the Mt. Pleasant USBC a record of what happened and when possible, the ending results.
2. Procedure when there is an incident involving a non-board member or a board member.
a) Complete as much of the Incident Report as possible.
b) Board member is to sign and date the form.
c) Make a copy and mail the original to the Mt. Pleasant USBC Association Manager with 48 hours of the incident.
d) If additional space is needed, either attach a second sheet of paper or write on the back.
Click Here for the Forms of the Operations Manual
IV. Section 4 – Programs and Services
A. Awards
B. Certification
C. Education/Training
1. League Officers
D. Communication
1. League Visitation
2. Website
E. Annual Meeting
1. Inspirational Memorial Service (Spring Meeting)
2. Written report book
3. Recognition (honor)
F. Charities
1. BVL Tournament
2. Susan B. Komen Tournament
G. Adult Tournaments
1. Open Championship
2. Women’s Championship
3. Mixed Doubles
4. Match Games
5. Iowa Games
H. Youth Tournaments
1. Mt. Pleasant USBC Youth Mt. Pleasant USBC Championship
2. Family Doubles
3. Iowa Youth
V. Section 5 – Committees
A. Committee Chairman Policies
1. General Policies
a) Responsible for maintenance of the committee notebook. Reports in writing any committee procedures/policy changes with reason to the Mt. Pleasant USBC board. The board has the prerogative to question and voice opinions of any changes made.
b) Encourages all members to participate, to respect all view points, to be supportive of one another and to respect the confidentiality of their committee. Accountability is everyone’s responsibility.
c) Uses the Mt. Pleasant USBC Vision and Mission Statements and the Strategic Plan as a guideline for decisions or recommendations. Consensus should lead to the final decision and it is to be supported by all committee members.
d) Notifies the president and association manager immediately of any problem or potential problem.
e) Requests committee meetings in a timely manner and then notifies any/all non-board members of the date, place, and time. Meetings will take place outside of a scheduled board meeting. Chairman is responsible for securing the location and notification of the committee members and ex officio members. All members must have access to the information and have an opportunity to respond.
f) Appoints a recording secretary.
g) Provides any changes in procedure/policies of committee to the Legislative and Legal Committee and the president within two (2) weeks after adopted by the Board of Directors.
h) If there is no committee book, they are responsible for providing all information to the Policy Manual Chairman, the association president, and the association manager.
i) Each committee member must sign a confidentiality statement and a conflict of interest statement.
j) Committee members must be productive.
2. Communication Policies
a) Minutes should be acted on at the committee meeting.
b) Prepares all agendas.
c) Prepares reports for the board of directors.
3. Financial Policies
a) Committee is responsible for tracking expenses and submitting to the association manager for Board approval and payment.
4. Committee Notebook Policies, will include:
a) List of Members
b) Budget section to contain that years’ request plus all income and disbursements.
c) Committee meetings section with minutes.
d) Oral reports to the Board and the annual meeting book.
e) Timeline for the season
f) Copies of all correspondence
g) Other information the chairperson or the committee deems necessary.
B. Awards/Recognition: to provide recognition for our members in regard to performance on the lanes and service to association members.
1. Seasonal Merit Adult Awards. Games must be bowled in a certified league of the Mt. Pleasant USBC.
a) Adult Male and Female High Average. Based on the highest average with a minimum of 60 games bowled for the league season. Ties will be decided by decimal system.
b) Male and Female High Series. Highest three (3) game series. In a four (4) game series, the first three (3) games will be used.
c) Male and Female High Game. If there are no 300 game(s), the member bowling the actual highest game will receive the award.
d) The Association’s individual High Game, High Series, and High Average will be recognized at the Mt. Pleasant USBC Fall Annual meeting and the names will be placed on a plaque displayed at Iris Bowling Center.
e) Monetary awards will be decided by committee, as long as it is in the budget.
2. Seasonal Merit Youth Awards. Games must be bowled in a certified league of the Mt. Pleasant USBC. Awards will be honored for the Bantam/Prep and the Junior/Senior leagues.
a) Youth Male and Female High Average. Based on the highest average with a minimum of 67% of the games bowled during the league season. Ties will be decided by decimal system.
b) Youth Male and Female High Series. Highest three (3) game series. In a four (4) game series, the first three (3) games will be used.
c) Youth Male and Female High Game. If there are no 300 game(s), the member bowling the actual highest game will receive the award.
d) The Association’s individual High Game, High Series and High Average will be recognized at the Mt. Pleasant USBC Fall Annual meeting and the names will be placed on a plaque displayed at Iris Bowling Center.
e) Awards will be scholarships for youth. If not scholarships, award should be less than $20.00.
3. Honor/Superlative Awards
a) Youth, Adult Male, and Adult Female awards.
i. First 298,299, and 300 games – A bowling pin shaped plaque will be placed on the walls of Iris Bowling Center. Plaque will include name, date and score. Repeats will receive a star on their plaque.
ii. First Male 800 Series – A bowling pin shaped plaque will be placed on the walls of Iris Bowling Center. Plaque will include name, date, and score.
iii. First Female 700 series - A bowling pin shaped plaque will be placed on the walls of Iris Bowling Center. Plaque will include name, date, and score.
iv. First Youth 650 Series - A bowling pin shaped plaque will be placed on the walls of Iris Bowling Center. Plaque will include name, date, and score.
4. Tournament Awards are to be handled by the Tournament Directors.
C. Mt. Pleasant USBC Female Awards
1. League awards will be presented to the member on their regularly scheduled bowling date by their league representative. The Association will issue 200-225-250-700 pins until the supply is depleted. These pins will be given to women bowlers who are members of the Mt. Pleasant USBC for their respective games or series. A record will be kept by the association manager. Once a bowler receives a respective pin, they cannot receive another.
2. The Mt. Pleasant USBC will pay the initial cost for a bowler who bowls her first 600 series into the “Iowa 600 Bowling Club.” The bowler must be a current member of the Mt. Pleasant USBC.
3. A Twenty (20) Year Award will be presented at the Annual Spring Meeting to a member who has been sanctioned as a member with the Mt. Pleasant WBA for 20 retroactive years.
D. Mt. Pleasant USBC Adult Female Hall of Fame
1. The purpose of this organization is to perpetuate the names of those who have displayed outstanding ability in the game of American Ten Pins and/or who have contributed through meritorious service to the general welfare and progress of the game in the Mt. Pleasant USBC.
2. Any member of the Mt. Pleasant USBC may submit in writing to the association manager, a name of an outstanding bowler for consideration. She must have achieved city-wide recognition for her ability in the game of ten pins and/or have made outstanding contributions to the good and welfare of the game through administrative or organizational work in any manner deemed meritorious.
3. She must have been a member of the Mt. Pleasant USBC for at least five (5) years.
4. The names of the candidates for this award, together with the biographical sketch of their qualifications may be submitted to the association manager no later then February 1st of each year.
5. The Hall of Fame committee will be lead by the association manager and consist of current members of the Mt. Pleasant USBC that are also members of the Hall of Fame. The committee will vote on the candidates by March 1st. In the event of multiple nominations, the Hall of Fame committee will determine a recipient.
6. The recipient of the Hall of Fame Award will be presented with a trophy or plaque, cost not to exceed $30.00 and properly engraved, at the Annual Spring Meeting of the Mt. Pleasant USBC. In addition, her name will be engraved on the female Mt. Pleasant USBC Hall of Fame plaque at Iris Bowling Center.
E. Mt. Pleasant USBC Adult Male Hall of Fame
1. Nomination forms will be available at the front desk during the last month of the season.
2. Forms are turned in to the Hall of Fame committee for review and recommendations.
3. Recommendations are then approved by the adult male membership of the Mt. Pleasant USBC Board of Directors.
4. Inductees will receive a plaque and their name and picture on the Men’s Hall of Fame plaque located at Iris Bowling Center.
F. Mt. Pleasant USBC All Star Team
1. Consists of ten (10) bowlers
2. Bowlers with high average in a league will be automatically nominated.
3. Nominations will be open to the membership in the month of March.
4. All nominations will be considered by the Mt. Pleasant USBC Board of Directors.
5. The All Star Team will be voted on by the Mt. Pleasant USBC Board of Directors. The top ten (10) bowlers receiving majority vote will make up the All Star Team.
G. Mt. Pleasant USBC Bowler of the Year
1. Must be a member or the All Star Team to be eligible.
2. The Mt. Pleasant USBC Board of Directors will narrow the field of candidates from the All Star Team to select candidates for Bowler of the Year.
3. The Mt. Pleasant USBC Board of Directors will vote in the same fashion, with any ties for position to be resolved by rounds of voting between the tying candidates only.
4. The same consideration for the All Star Team stated above does apply.
5. The Bowler of the Year will receive a plaque for the acknowledgment.
H. Audit/Finance
1. Monitors and maintains all the financial records of the association.
2. Tracks dues and non-dues revenue.
3. Insures an annual audit.
I. Ways and Means
1. Responsible for raising non-dues revenue.
J. Legislation and Legal
1. Monitor the by-laws
2. Review proposed amendments.
3. Provide rules counseling.
4. Takes problems to the board for solutions.
5. No delegated authority.
K. Nominating
1. Provides a slate of eligible and effective candidates for positions on the board.
2. Provides to the board a slate for selection of nominating committee members.
L. Tournament Committee
1. Promotes USBC certified and board approved tournaments for adults and youth at the local, state, and national levels.
2. No delegated authority.
M. Youth Committee
1. Develops programs and services offered to the Mt. Pleasant USBC youth members.
2. Promotes all USBC sponsored tournaments, events, and programs.
3. No delegated authority.
4. The members of the Youth Committee will be elected by the Youth Members. From this committee, the Youth will elect an adult male, and adult female, a youth female and male to serve Youth Directors on the MP USBC Board of Directors. The adult male and youth female elected in 2009 will serve a two year term and the adult female and youth male will serve a three year term. This is to ensure continuity of service. Following the 2011 elections, all Youth Directors will serve three year terms and number of terms allowed is two (2) consecutive terms.
N. Lane Certification/Lane Inspection
1. Monitors the bowling centers within the association through annual inspections for adherence to USBC standards and regulations and to keep equipment and supplies in good condition and updated, as needed.
2. Has jurisdiction over its own finances and scheduling for needed inspections, both annual and lane dressing.
3. To validate USBC Honor Scores.
O. Evaluation
1. Creates evaluation forms to be used as tools
a) Maintain the highest standards and credibility of the board.
b) To assist members in their level of performance.
c) Responsible for developing the evaluation forms for the association manager, board performance, and self assessment.
2. Responsible for recommending
a) Bonus/salaries based on years of experience
b) Bylaws
c) Policy Manual Requirements
d) Job Description
e) Strategic Plan and Performance
P. Banquet
1. Plans the Spring Annual Meeting/Banquet within the first three weeks in May and the determination of the site.
2. Plans the presentation of the following
a) Tournament awards/trophies to be presented
b) Hall of Fame member that shall be inducted
c) All Star Team
d) Bowler of the Year
e) Recognition of multiple years of bowling/service
Q. Association Manager Review
1. The suggested performance review is to gather current data regarding job activities performed by the Association Manager.
2. This highlights some of the main day-to-day responsibilities.
3. Regardless of whether this individual is selected, appointed, or hired, they are considered an employee of the association and are accountable to the board and to the USBC through a job description and compliance of the USBC bylaws, policies and Performance Standards.
4. The evaluation is mandatory.
R. Communications
1. Provide effective two-way communication and information.
2. Maintain website for the association and to execute general policies for the website.
a) Procedures
i. A contract will be signed by the webmaster each season with a salary to be determined by the Board. The Mt. Pleasant USBC Association, Inc. owns the domain name and is legally responsible for the information placed on the site.
ii. The president, association manager must approve any and all information prior to being placed on the site.
iii. Chairpersons and tournament managers are responsible for providing information to the website.
b) General Information for the website
i. List of officers, directors, and association manager
ii. Office phone number
iii. Membership dues for adult and youth
iv. Bowling center addresses, phone numbers, and managers/owners
v. USBC, Iowa State WBA, Iowa State BA tournament information and forms, if available.
vi. Local committee list with chairperson.
vii. Calendar
viii. Programs and Services
ix. Forms
x. Local tournament information and entry forms, unofficial standings if tournament runs more then one weekend, and final standings.
xi. Center information, if provided by the center manager
xii. Promotional information
xiii. Timely committee information
xiv. Timeline for how long the information remains on the site
xv. Other information the president, association manager, or board deem important.
c) Responsibilities of the Mt. Pleasant USBC
i. Payment
ii. Provides accurate and timely information to the webmaster
iii. Communication liaison to routinely review the site and to provide effective communication to the webmaster, as needed.
iv. Controls content
v. Owns domain names
d) Responsibilities of the webmaster
i. Maintains site by updating, as needed, information on at least weekly basis.
ii. May submit to the board recommendations to improve the site.
iii. Provides a report to the board that contains the number of hits, any needed changes, areas of improvement, and other information deemed essential for success of the site.
3. No delegated authority
VI. Section 6 – Financial Policies/General Account
A. Deposits
1. The Association Manager will receipt all monies in writing and will maintain a copy. Receipts will contain the amount, received from, date, and topic.
2. Association Manager is to deposit funds.
3. The Association Manager will provide the President with a detail copy of each deposit. Information is to contain the amount deposited, date, and source of income.
4. In accordance with the bylaws and bonding, all funds must be deposited within seven (7) days of receiving. This applies to all funds.
B. Reimbursements
1. An expense form must e used when claiming a reimbursement or payment of an invoice/bill. Except for mileage, the expense form must have the original invoice/bill attached and is to be submitted to the Association Manager.
2. Items approved in the annual budget are to be paid upon receipt of the invoice/bill. If there are not sufficient funds remaining in the budget, a request must be made by the appropriate person to the Association Manager for additional funds prior payment of the next invoice/bill.
3. The Association Manager writes an expense warrant for all payments and a copy of the warrant is sent to the President.
C. Reporting
1. Written report is due for the annual report book.
2. Audit report is provided to the board of directors at the November meeting. On a recommendation from the board, the audit is included in the annual report book.
3. All IRS/state tax forms are to be completed and filed within the deadline as prescribed by these agencies. All appropriate tax forms will be supplies to the employees within the timeframe as dictated by the IRS.
D. Transmittals to USBC
1. Copies of transmittal printouts, which show how many members were transmitted, amounts to be paid through the EFT to USBC, any updates/new awards, and confirm withdrawals made by the USBC, should be sent by the Association Manager to the President.
VII. Section 7 – Association Tournaments and Policies
A. Board Authority
1. Approval of entry fees and any optional fees.
2. Approval of rules for the adult and youth tournaments.
3. Appointment of tournament managers.
B. Tournaments the association shall hold each season
1. Adult Tournaments
a) Open
b) Women’s
c) Mixed
d) Match Play
e) Iowa Games
2. Youth Tournaments
a) Doubles & Singles
b) Family Doubles
c) Iowa Games
C. Financial Policies
1. Deposits
a) All monies shall be receipted and deposited within seven (7) days.
b) Deposits shall contain number of entries with specific breakdown (number of teams, singles, doubles, all events, etc.)
c) There shall be three deposit slips; one for the president, one for the tournament manager, and one for the association manager.
2. Disbursements
a) Disbursement shall be in accordance with the budget.
b) Receipts or invoices are required for all disbursements.
c) All withdrawals require two signatures (president and association manager).
3. Others
a) Final financial report is due to the president and association manager within seven (7) days of the close of the tournament. It is to include, but not limited to:
i. Copy of the prize list
ii. Budget
iii. Total income
iv. Total disbursements
b) Entrants may submit personal checks. Return check fee amount is to be stated on the tournament entry form. All return check fees and entry fees must be paid in cash or money order prior to competition. Return check fee is $35.00.
D. General Policies
1. Rules: The specific tournament committee will submit the rules and entry form to the board for approval.
2. Tournament Awards: The specific tournament committee may provide awards for special bowling achievements.
3. Brackets: The specific tournament committee will determine if brackets are to be offered.
4. Standings: Will be posted in the center and on the website. Interim standings will be clearly labeled as “UNOFFICIAL.” Final standings will be posted in the center and the website per the bylaws. They will be labeled “FINAL STANDINGS.”
5. Personal checks will be accepted. If an entry check is returned, the appropriate return check charge will be assessed, plus the entry fee, and is to be paid in cash or money order.
6. No incomplete entries or partial fees are to be accepted.
7. Photos of the winners should be supplied for historical purpose and/or inclusion on the website.
8. Finishers in all tournaments/divisions are to have their scores supplied to the association manager. It is to include the number of games, tournament average, game scores, event (Open Tournament, Youth Championship, and Women’s Tournament) and the year of the tournament.
9. Sufficient workers shall be scheduled and trained. Workers do not have to be board members. Each tournament will need to have an office area and check-in area.
E. Tournament Manager Policies
1. Is responsible for scheduling and training, if needed, workers for the tournament.
2. Is responsible for all written reports
a) Prior to and during the tournament
i. Cover letter, entry form, and rules for board approval
ii. Updates, as needed
iii. Deadline closing report, number of entries, and breakdown.
b) Completion of the tournament
i. Cost of tournament to include lineage, prize distribution, copy of prize list, copy of entry form and rules.
ii. Brief article for the website.
F. Tournament Workers Policies
1. Office workers
a) Information changes such as, but not limited to, averages, substitutes, and squad changes that shall be done by the Tournament Manager or trained designee.
b) Verification that all recap sheets have been turned in.
2. Check-In
a) Be on site one half (1/2) hour prior to the start of the squad.
b) Tournament Manager will provide the check-in sheet and highlighters.
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